Complaint handling statement
Sometimes things can go wrong, so we have produced this complaints handling statement to show what will happen if you have cause to complain to us.
Our process
All our staff are trained to offer you the best possible customer service and will do their best to help you. If they need to involve their manager, they will do so to ensure the matter is resolved as quickly and easily as possible.
As part of resolving your complaint, we will offer you an explanation and an apology. We will also take remedial action and may award compensation in appropriate circumstances.
Step 1 - Aim to resolve your problem within 10 working days
When you telephone us with a problem, our staff will attempt to resolve matters with you directly. However, if necessary your complaint will be escalated to a manager or specialist team.
If you write to us with a problem, we aim to resolve matters within 10 working days. We may telephone you to discuss the issue with you.
However, if we cannot resolve your complaint fully or have not agreed a form of resolution within 10 working days of your first contact, then we will escalate your complaint.
Step 2 - Aim to resolve your problem within the next 10 working days after escalation
If unresolved, your complaint will be passed to a senior manager who will do everything possible to address your concern and reach a positive conclusion.
If we still cannot resolve your complaint fully or have not agreed a form of resolution within this second 10 working days period, we will escalate your complaint to the next step.
Step 3 - Aim to resolve within the next 10 working days after second escalation
If still unresolved to your satisfaction, we will raise the matter with the relevant Head of Business, who will aim to reach a resolution within the next 10 working days.
All our staff are trained to offer you the best possible customer service and will do their best to help you. If they need to involve their manager, they will do so to ensure the matter is resolved as quickly and easily as possible.As part of resolving your complaint, we will offer you an explanation and an apology. We will also take remedial action and may award compensation in appropriate circumstances.When you telephone us with a problem, our staff will attempt to resolve matters with you directly. However, if necessary your complaint will be escalated to a manager or specialist team. If you write to us with a problem, we aim to resolve matters within 10 working days. We may telephone you to discuss the issue with you.However, if we cannot resolve your complaint fully or have not agreed a form of resolution within 10 working days of your first contact, then we will escalate your complaint.If unresolved, your complaint will be passed to a senior manager who will do everything possible to address your concern and reach a positive conclusion. If we still cannot resolve your complaint fully or have not agreed a form of resolution within this second 10 working days period, we will escalate your complaint to the next step.If still unresolved to your satisfaction, we will raise the matter with the relevant Head of Business, who will aim to reach a resolution within the next 10 working days.
Step 4 - Independent review: aim to resolve with the next 10 working days
If you remain unhappy following the response from the relevant Head of Business, we will refer your complaint to an alternative Head of Business for independent review. We will aim to resolve your complaint within the next 10 working days.